The Only Apartment Moving Checklist You’ll Need

Moving into a new apartment comes with more than just packing boxes and booking movers. From coordinating elevator access to navigating parking restrictions, there are a lot of extra details that can easily slip through the cracks.

To help you stay organized, we’ve put together everything you need to know when moving apartments. From moving timeline tips to packing guidance, this apartment moving checklist is designed to ensure you aren’t overlooking any steps in the process.

Using the Apartment Moving Checklist

To keep things manageable, we’ve broken this list down into different phases based on your timeline, from pre-moving preparation to moving day and getting situated in your new place. 

Phase 1: Pre-Move Planning (6–8 Weeks Before Moving Apartments)

Since making the decision to move, your adrenaline has probably started to climb. Put that extra energy to use now, and you’ll take a lot off your plate in the final weeks. These moving timeline tips can keep your priorities front and center as you plan your long-distance move.

Take inventory and declutter

Moving apartments is an ideal time to take stock of what you have and shed anything you don’t have use for. The more items you own, the more you’ll need to pack, transport, and unpack, which can increase your moving costs. It’s better to realize you don’t need something now, rather than after you’ve hauled it across the country. 

As you pack, keep an inventory of the items you’re certain you’re keeping, and separate the items you don’t need into two different piles — one for donations and another for trash. You may be impressed by how much you can lighten your load.

Pro Tip: If there’s anything worn out that you’re on the fence about keeping, consider getting rid of it now and upgrading after you relocate. See the bonus list at the end of this article for items that might be worth replacing when moving apartments.

Notify your landlord or property manager, and review move-out terms

You don’t want to get caught up in the move without giving your landlord or apartment management appropriate notice. Review your lease paperwork to find out any move-out requirements — and if you’ve paid a deposit, check into the terms needed to receive it back. Requirements vary by state, but most laws require the deposit to be returned within a certain window of time (ranging between 15 and 60 days) if no damages are incurred. 

Pro Tip: Verify if your landlord or property manager will be available to meet for an in-person walkthrough on or near your move-out day. If your schedules don’t align and you can’t be present, this might open the door to possible disputes over your deposit.

Decide early on how you want to move

One of the most important steps before you tackle how to calculate moving costs is figuring out whether you’re going to hire full-service movers or go the DIY route and rent a truck.

DIY moving is highly labor-intensive, even if it’s less money out of pocket. Take an honest look at what moving apartments involves and evaluate the time, energy, and resources you have to contribute. Here are some questions to consider:

• Will you have friends or family assisting you?

• Do you live on an upstairs floor?

• Are there any furnishings that will need to be disassembled or packed carefully? 

• How big a truck will you need, and are you comfortable driving long-distance?

If you’re looking for a convenient, reliable solution to your move (especially if you’re moving out of state), full-service movers are typically the way to go. 

Some of the benefits include: 

Phase 2: Organizing Logistics (4–6 Weeks Before Moving Apartments)

A bit of homework before moving apartments can help you plan around obstacles and avoid conflicts with neighbors or management.

Understand your apartment’s moving guidelines

Look closely at your current and new leases for details that can impact your move, including:

• Time-of-day restrictions on loading and unloading

• Length of time allowed in loading zones

• Elevator access and policies

Moving into a gated community? Ensure movers can gain access by providing entry codes or informing security of your plans.

Sort out your parking and secure permits if needed

Confirm where you and your movers can park on moving day, and whether you’ll need temporary permits or reserved access. Some buildings are very strict about enforcement, so planning ahead can help you avoid the nightmare of getting towed on moving day.

Start packing prep early and stock up on supplies

Buy boxes, tape, and packing materials ahead of time so you’re ready to pack whenever you have a spare moment. As you go, start a simple room-by-room inventory and note any items that need special handling or packing supplies.

Phase 3: Packing and Prep (2–4 Weeks Before Moving Apartments)

Now is the time to handle important updates like address changes and begin your first stages of packing — your future self will thank you!

Set up or transfer utilities

Unless you’re staying in the same immediate area, you’ll probably need to apply for new utility services rather than transfer existing ones, such as:

Depending on your credit or income level, you may need to pay security deposits for utilities like electricity or water. Luckily, if you paid deposits to your current providers (and are in good standing), you may receive refunds, so make sure they have your new address.

Change your mailing address and update your accounts

Did you know you can change your address with the U.S. Postal Service up to 30 days in advance of your move? You can do it online on the USPS website or in person at any post office.

You’ll still need to change your address individually with any other accounts or subscriptions, including:

• Banks and credit card companies

• Student loans

• Car insurance

• Mobile phone

• Magazines or subscription services

• Membership organizations (nonprofits, clubs)

If you’re staying with the same employer, don’t forget to change your address with your company’s HR department.

Pack room by room and label everything clearly

Your packing plans from the last phase are now ready to put into action. Here are some hints on how to pack like a pro:

• Work through one room at a time, starting with items you’re least likely to need in the next few weeks, like out-of-season clothes, rarely used kitchen items, and holiday decorations.

• Label your boxes on each side and note if they contain fragile items. 

• To ensure you don’t lose track of essential items, set aside a box or large bag to pack with necessities for your first day or two in your new place. (See below for tips on what to bring in this essentials box.)

Pro Tip: Color-code your boxes by room, using stickers or markers for quick visual reference.

Phase 4: Final Week Preparation Before Moving Apartments 

With just one week remaining, it’s time to wrap up and handle last-minute details so that your move will run as smoothly as possible. The key to success is communicating clearly with all parties and predicting (as well as addressing) any last-minute issues.  

Repair, prepare, and clean your current apartment

The phrase “leave the campsite better than you found it” is a good mantra to follow. Now that your things are packed, you’ll want to make sure your apartment is extra clean and move-in ready for the next tenants. Some tips to score extra points (i.e., more of your deposit back):

• Patch the walls: If you’ve mounted a TV, installed curtains, or hung up wall art, get some spackling paste and fill any unsightly nail or screw marks.

• Buff the scuffs: Get an eraser sponge, which can help with removing minor wall blemishes.

• Sweep it clean: Once your items have been loaded, do a quick pass with your broom or vacuum for dust, debris, and anything tracked in during the move. 

Confirm key dates, details, and logistics

Verify information like utility connection dates and mover reservations. Next, reach out to your current apartment’s management and double-check that you’re aligned on your move-out date and walkthrough visit. Finally, connect with your movers and new apartment management to ensure they’re ready for you on moving day. 

Pack a box of essential items that are readily accessible

Remember setting aside that box for your first couple of days? Pack it up with the rest of the items you’ll need handy for your first night, or first few days, in your new apartments. These might include:

• Medications/supplements

• Toiletries (toothpaste, deodorant, hand soap)

• Toilet paper and paper towels

• Electronic devices (laptop, tablet) and their chargers

• Coffee maker, coffee maker, and 

• Disposable plates, cutlery, and cups

• Pet needs (food, bowls, bedding, medication)

• Shower curtain and towels

• WiFi hotspot

In short, pack whatever you need to feel comfortable and sane after a long day of moving or traveling.

Buy or update renters’ insurance

Rental insurance is highly recommended by organizations such as Consumer Reports, since apartments are often only insured for the building exterior, not the contents inside. 

If you already have renters’ insurance, check to see if you can change your coverage address (insurers are known to operate in states selectively). If that’s not an option, make sure the policy ends on your moving day. Priced around $25 per month (CNBC), rental insurance is sometimes required by apartment buildings. But even if yours doesn’t, it’s an investment worth considering.

Phase 5: Moving Day Apartment Moving Checklist

You’ve made it to the big day. Moving day can feel chaotic, but you’ve set yourself up for success by following this checklist. With just a few key steps, you can keep everything on track. 

Set yourself up for the day

Before you get too deep into the move, make sure you have what you need to get through it. Keep your phone charged so you can stay in touch with movers, and set aside water, electrolytes, snacks, and anything else you’ll want easy access to. Moving day is a marathon—pace yourself and take breaks so you don’t burn out early.

Do the final walkthrough (and take pictures)

Hopefully, you and your property manager or landlord are able to get together in person and tour your empty apartment. Whether you meet up or not, take as many photos as possible of the place as you left it. That way, if something happens between you moving out and the new tenant moving in (a worker mishap, for example), you can show that you weren’t responsible.

Return keys, parking passes, modems, or any other rented equipment

Your gate buzzer won’t do you much good in a different city, but that won’t stop your building from charging you for it. Gather up your keys, access cards, parking passes, or anything else belonging to your old apartment building.

Likewise, ensure routers and modems are returned ASAP to cable and internet providers. Are you renting any furniture or appliances? Make arrangements to have the items picked up. 

Phase 6: Settling in After Moving Apartments (First 24–72 Hours)

Welcome to your new apartment. Although taking a nap on the floor may sound appealing right about now, follow these steps on your apartment moving checklist to stay on course. 

Take your first walkthrough (and take more photos)

If your landlord doesn’t offer you a walkthrough, set one up. Be on the lookout for any wear and tear you see. No, some chipped paint or a dent on the fridge aren’t major red flags, but make a note so your landlord knows they aren’t your doing.

Follow these steps for a thorough move-in walkthrough:

• Ensure utilities have been turned on.

• Test out your keys, locks, and gate access.

• Check for smoke detectors and other safety features.

• Turn on appliances to test for issues.

Take stock and stock up

Now that you’re inside your new apartment, crack into your box of essentials and equip the kitchen and bathrooms accordingly with the necessities (think refrigerated items, hand washing supplies, and toilet paper). Set up a “command center” for your phone, keys, and other crucial items.

Unpack and set up with intention

Avoid the scenario of getting lost in a sea of boxes when you unpack after moving by being strategic. Prioritize key areas like the bedrooms and bathrooms.

First Apartment Checklist: Essentials for Starting From Scratch

Striking out on your own for the first time? Here are some items you’ll likely need in your first apartment.

Living Area Essentials

The foundation for any comfortable living space lies in the following items.

• Couch

• Coffee table

• Dining room table and chairs

• Side table

• TV, TV stand, and streaming device such as AppleTV or Roku

• Shelf

• Lighting (e.g., floor and table lamps)

• Window treatments such as curtains or blinds

• Washer and dryer

• Cleaning essentials (including vacuum, broom, dustpan, mop, bucket, all-purpose cleaner, paper towels, trash bags, laundry detergent)

• Computer or laptop and printer

• Power strips and extension cords

• Fans

• First aid kit

Bedroom Essentials

Keep your bedroom functional and cozy with the following:

• Pillows

• Linens and towels in different materials to suit seasonal changes

• Reading lamp

• Charging station

• Bed frame and mattress

• Storage essentials, including dressers, nightstands, and under-bed storage containers

• Laundry hamper

Kitchen Must-Haves

Do yourself a favor and resist bringing old or stained kitchen items along. Start fresh in your kitchen by stocking it with new wares, such as:

• Cookware such as a basic set of pots and pans (including a frying pan, saucepan, and stockpot) and a baking sheet

• Dishwashing soap and scrubber

• Dinnerware (e.g., plates, bowls, mugs)

• Utensils

• Hand towels and sponges

• Oven mitts/potholders

• Non-slip rug

• Storage containers

• Small appliances (including microwave, toaster, blender, coffee maker, hand mixer, electric kettle)

Bathroom(s)

Here are some ways to give the washroom the basics as well as some personality:

• Shower curtain, liner, and hooks

• Bath mats and rugs

• Soap dispensers and toothbrush holders

• Toiletries

• Towels

• Shower caddy

• Trash can

Space-Saving Furniture

When you furnish your space after moving apartments, keep function in mind and opt for multipurpose furniture, such as:

“Nice-to-Haves”

Makes your apartment feel like home with a few extras:

• A fun welcome mat

• Photo frames

• Easy-care houseplants

• Tray for catch-all items (e.g., keys, wallet, spare change)

• Decorative pillows and soft throw blankets for the living room

• Full-length mirror

• Candles or a scent diffuser

Make Moving Apartments Easy with Colonial Van Lines

Using a checklist for moving apartments is one of the smartest ways to make your move as smooth as possible. The same goes with choosing Colonial Van Lines for your apartment move.

With more than 250,000 moves completed, we bring extensive interstate moving experience to every relocation. With our full-service approach, which includes loading, transport, unloading, and more, you can focus on all the details of moving to another state while ensuring your items are in good hands y. Get started today with a fast, free moving quote.